Facilities and Administration Officer, Facilities Management (Hong Kong)

ABOUT YOUR ROLE:

This role to support our associates to have a good workplace experience as well as to demonstrate a high level of office software service awareness and managing with all aspects of workplace experience. Managing the daily operation of Hong Kong office as well as acting as a main contact window of HK office facilities management.

The focus of his/her scope will:
 

Office software Service

• Overall take charging of office software service which includes cleaning service, office greenery, stationary, and office daily usage items.


• Support office renovation& relocation project as needed.

Office Routine Service 

• Track and record office software service expense; manage contract and payment procedure.


• Take charge of company certification annual audit.


• Supervise cleaner’s daily performance and ensure cleaning service is within the cleaning SOP.


• Take charge of office deep cleaning project. 


• Track and record monthly FM expenses.


• Collect feedback from different levels of users to improve office service.


• Work with building property management closely to coordinate Covid requirements and relevant office service. 


• Supervise front desk service and act as a mentor as needed.


• Organize company large scale events, such as Town-hall &VIP visits etc.


• Other ad-hoc assigned by line manager.

WHAT WE WILL BE LOOKING FOR IN YOU:
 

• High EQ in working with cross function/cultural partners 


• 5+ years of administrative support in a professional, fast paced, and multinational company; and 2 years of supervisory experience


• Strong service orientation, attention to details with excellent people skill


• Good team player, hands on and able to multitask and work independently under pressure.


• Good in English and Mandarin both for oral and writing 

WHAT YOU CAN EXPECT FROM US:
 

Being a part of a movement that is Purpose led which enables us to have a positive impact on communities around the world, it gives greater meaning to the work we do.
Working with a team of diverse and sharp minds that work with an inclusive and global mindset because our differences are what make us stronger together. 
Providing you with the best in class, work environment, well-being policies and workplace flexibility that is about helping you show up and lean into life with your whole self – emotionally, physically and socially.